Online board meetings are an efficient method of accommodating the hectic schedules of non-profit board members. Participants will not have to travel, meet deadlines and travel expenses. Online board meetings are just as effective as face-toface meetings by following a few basic guidelines.
To increase engagement, it’s important to use tools that make the meeting more lively and interactive. For example using video to communicate with attendees increases participation because it allows participants to observe others’ body language and utilize non-verbal communication. Instant messengers can also be used to keep www.justboardroom.com/7-tips-for-asking-for-a-meeting-availability/ the conversation moving. Finally, requiring participants to announce their attendance can ensure that they are acknowledged and heard throughout the meeting.
The agenda must be carefully designed to ensure that everyone is aware of what is to be discussed and the method of discussion. According to the Nonprofit Learning Labs, it is suggested that the agenda include 20% less items to allow for more time for discussion and discussions.
A virtual format also offers new opportunities for those who would otherwise be shut out due to time or cost limitations. This allows for the board to incorporate new perspectives and ideas that be used to make better informed decisions. The meeting also has the potential to reach a wider audience through eliminating physical barriers. Dashboards for boards can help attendees prepare for meetings, and also provide information to be discussed.
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